Why Have To-do Lists?

Do you use a to-do-list in your business? Of course you do, we all love them don't we? Worry not, I have no intention of explaining how to prepare such a list, you already do that on a regular basis.

Most people prepare a list at the start of the day or week and then steadily cross items off. If we cross a large number of items from our list we mentally pat ourselves on the back before we go home at night.

Have you ever caught yourself adding items to your list just so that you can cross them off? I must admit I have been guilty in the past. A task comes up that is not on your to-do list, you immediately complete it then add the task to your list and cross it out. Maybe you feel a little better at the end of the day but it is time to stop and take stock of what you are doing.

If you really want to get some value out of a to-do-list try this idea.

I have started to use two lists. One list has all the routine things that have to be done every day and every week. These are the items that clog up most lists in most companies. These are the things we end up filling our days with if we are not careful, unfortunately these tasks do not usually move the business forward.

My second list is a little more valuable. This list will probably be shorter but it contains the things that I can do that will move my business forward.

The routine things that have to be done everyday are not going to move you forward, they will just keep you where you are. There are other tasks that need to be done, are not being done but if they are done will move your business, or career forward.

Each day I take one item from my second list - the list that the will move my business forward - and I complete it before I turn my attention to any routine tasks. This way I know that each and everyday I am completing at least one task that will help my business to develop rather than stay where it is.

I then allocate a fixed amount of time to get as many routine items as possible completed. When that time is used up, go back to tasks that will move the business forward.

If you follow this system you may well cross fewer items from your to- do-list but at least they will be more important items.